There are so many reasons why you should host your party outdoors, should the weather occurrences allow it. First of all, you get a chance to customize the place in more ways than you could ever do with an indoor rental venue. Second, in the era of affordable drones, where more and more photographers (even amateurs are using them), you stand to make some impressive shots that you can later re-use to make a timeline. Lastly, with proper organizational skills, you can effortlessly make an outdoor party that won’t be forgotten in years to come. Here are some tricks that might come in handy.
Band or a DJ
Depending on the type of the event, you will have to settle the issue of music by opting for a band or a DJ. When it comes to the issue of a band, the clear advantage lies in having live music. This can help your audience experience the event in a completely new way, however, there are some downsides. A DJ has a much greater setup flexibility, seeing as how you don’t actually have to organize a stage. Instead, they can work from a self-made booth, which saves you both space and resources. Aside from this, the music variety that most DJs offer is much greater than that of bands. Finally, while this depends on the choice of band or individual, DJs are usually cost several times less than bands.
Depending on the type of the event that you’re planning, you may have several options to choose from. A casual party for friends and family can work on a bring-something-along principle. If not, you can always host a barbecue. This is also great since it is effort intensive, which means that it gives the attendees something to do, from making a sauce to preparing salads. If not, you might want to consider the issue of catering, which, will also depend on the company and the amount of food you need to put on display. Regardless of the organization, this (alongside beverages) will be the biggest expense you’ll have around the organization of this event.
Just because an event is outdoors, it doesn’t mean that it should be under an open sky. What if you’ve scheduled party weeks in advance and can’t postpone it due to the probability of bad weather? What if it’s a birthday or an anniversary, which means that postponing the event makes no sense whatsoever? In these scenarios, you need to think about the prospects of cover. Ideally, the place you’re renting out has a gazebo, an outdoor roof construction or one of those useful retractable awnings Sydney venues are famous for. If not for this, a shade sail or at least a sufficient number of parasols would have to do. Admittedly, though, the former solutions are much more elegant and memorable.
The greatest difficulty that most outdoor venues have to deal with is the one of a power supply. Regardless if you take a band or a DJ they both need power, seeing as how even an acoustic band requires microphones and amplifiers. A party that takes place during the nighttime (as most of them do) also requires a lighting system. The most important thing to keep in mind here is that such a trend may be particularly dangerous, which is why you should follow regulations surrounding outdoor extensions. Keep in mind that these rules aren’t there only to help you avoid a fee but also to save lives and prevent injuries.
Lastly, in order to have the exact attendance, you need to be careful about the way in which you send invites. Even though you may stress out the importance of reporting attendance on the back of your paper printed invites, there’s no guarantee that people will do so. Therefore, unless the number of the attendees is estimated to be quite high, it would be much better to call/chat them up in person and get an in-person (verbal) confirmation of attendance. For this, you first have to make a solid invitation list, which will later affect all the items we discussed above.
Keep in mind that the reason why these ideas give your outdoor party such a quality boost is due to the fact that they help you deal with the most resource- and effort-consuming tasks in the simplest way possible. This saves you time and energy to dedicate yourself fully to details, which will, in turn, make your party stand out in every way possible.